Pilot Project

 
 
Workflow and Groupware Stratégies
Process and Workflow
Collaboration

Document and Knowledge Management

Process Management Project
Collaboration Project
Document Management Project
Feasibility Analysis
Change Management
Overall Plan
Pilot Project
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A Step of Paramount Importance...

A pilot project is the preliminary step before final decision to deploy a group technology in an enterprise. Its role is to train the enterprise to conduct such project, and to measure potential benefits, costs and delays, before launching the other projects. The selection criteria of such a project are the followings:
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Do not mix technologies, it should be either groupware, or workflow, or document management, not all of those together.

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Involve a limited number of participants, but still sufficient to be a real project: 10 to 50 is a reasonable target.

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To be representative of the sort of problem that the enterprise wants to solve so that results have a real demonstrative value.

The Goals: Training and Evaluation

The pilot project is the first opportunity to test the infrastructure project capacity to set up needed adaptations to networking environment, servers, and workstations, and to support applications deployments at a reasonable cost.

The primary goal of a pilot project is however to verify, through a real life operational implementation,  the capability of the enterprise to conduct planned projects according to plans. When needed, analysis of results obtained in terms of costs and benefits may lead to update the plan more or less deeply in the direction of its reduction or of its extension.

A secondary, but essential goal is to train the enterprise application project team. It is the first time that will be applied in a real case, the needs analysis methodologies, the developments methods and tools, the users training methods, and the operational transition modes from the previous environment to the targeted applications.

The Principles: Simplicity and Rigorous Measurements

A simple project.
That can be implemented without major difficulties.
A short project (3 months).
One technology at a time.
Careful measurements.
Maximum use of results for internal communication.

All the Participants... Together

Infrastructure project.
Central support.
Organization direction.
Local team :
bulletfinancial director
bulletmanager
bulletexperts

The Main Steps

Team building.
Participants training.
Goals refinements.
Analysis and design.
Implementation.
Users training.
Deployment.
Measurements.

W&GS Tools

Project management tools.
Training program.
Goals definition.
Measurements methodologies.
Evaluation methodologies.

Outcomes

According to the class of technology
A precise evaluation of:
bulletcosts and delays,
bulletbenefits.

An operational team ready for other produce.
A fundamental learning step.
A measurement and control step in the course of a strategic plan.